Accounts Payable -

Location: Pleasanton
Posted on: May 4, 2025

Job Description:

Basic Duties:

Coding and entry of invoices into system based on our chart of accounts, analyze cost and accuracy of invoices, filing, reconciliation of timecards from agencies to actual invoice, prepare various schedules of reconciliation. Duties also include period-end close financial statement processing: determine period accrual based on days and invoices for the period, substantiate and explain costs to managers and executives. Work with suppliers and managers to resolve invoice problems and issues.

Minimum requirements:

Thorough knowledge of accounts payable functions, period accruals and account reconciliations is required. Must be able to process invoices daily and follow up on approvals. Verbal communication skills: must be able to communicate diplomatically, while assertively, and deal with several calls or issues simultaneously. Must have intermediate level abilities in MS Office (Excel, Word, Access, Outlook). Education or prior experience in general ledger work and generally accepted accounting principles. Strong interpersonal, organizational, planning and follow-up skills. Must be able to multi-task regularly and work under pressure of tight time constraints.

Professional image - dress and appearance. Ability to work independently and meet deadlines.

Duties:

? Properly code invoices for processing

? Process and verify daily input of invoices

? Send invoices out for approval and follow up discrepancy issues

? Enter invoice information into Excel schedules for reconciliation of accounts.

? Run for verification and release check run

? File invoice after check run.

? Analyze bills for accuracy

? Prepare schedules using Excel or Access

? Backup relief of receptionist

? Period end reporting - Schedules and Accruals

? Availability to work weekends or evenings when required

? Expanded duties may include more complex tasks like bank reconciliations, preparatory tax work and research and various reports for transportation and management

Skills & Other requirements:

? 10-key by touch

? Intermediate level or above proficiency in MS Office applications

? Telephone answering skills

? Ability to type 55+ words per minute

? Ability to read and follow instructions

? Ability to write legibly

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Pleasanton , Accounts Payable -, Accounting, Auditing , Pleasanton, California