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Senior Administrative Assistant

Company: Safeway Inc-001
Location: Pleasanton
Posted on: March 27, 2020

Job Description:

Albertsons Companies is one of the largest food and drug retailers with 2,300+ stores. The Albertsons Companies family of brands includes some of the most prominent brands in food retailing, with a growing base of loyal shoppers. Thanks to the professionalism, diversity, spirit and friendliness of our people, we have locations across the U.S.

The Information Technology Department has an opening for a Senior Administrative Assistant. This position is located in Pleasanton, California.

Position Purpose

The Senior Administrative Assistant is responsible for providing administrative support to the IT Group Vice President, Vice President and Team. This role acts as a department representative and liaison to the business on programs, processes, and initiatives.

Key Responsibilities include, but are not limited to:

  • Maintain daily calendars of GVP and VP, including the organization of meetings, video conferences and teleconferences.
  • Make travel arrangements for GVP, VP, and related staff members as required
  • Answer, screen and direct customer and incoming business telephone calls
  • Provide support and assistance with expense reports and reimbursement for the GVP, VP and department management as needed. Consolidate travel expenses.
  • Act as a department liaison and work with division staff to coordinate solutions for issues or complaints across the business. Escalate problems or roadblocks to the GVP to get resolution and direction as needed
  • Plan, organize and execute Team Building, Town Hall and Leadership offsite events
  • Assist with a variety of business and employee reports for management. This includes collecting information from the departments supported and printing and distributing copies to meeting recipients and applicable executives
  • Coordinate promotion and organizational announcements between executive, communications, staff and corporate departments
  • Update organizational charts, space planning and department shared webpage content is accurate and up to date
  • Assist with Board of Director meetings including the printing, collating, and distribution of binders and highly confidential materials to executives. May update presentations or reports as/if directed by executive.
  • Ad hoc assignments when given

    Qualifications:
    • Bachelor's degree in related field preferred; High School diploma or GED required.
    • 7-9 years experience providing high level secretarial and administrative support in a senior executive environment.
    • Must have solid MS Office skills including Word, Excel, PowerPoint, and Outlook. Experience working with Visio and Concur a plus.
    • Able to perform all work efficiently and under pressure.
    • Ability to work independently with minimal direction; high degree of dependability
    • Must possess strong interpersonal skills that includes customer service and employee relations experience.
    • Ability to prioritize work assignments and be detail-oriented and flexible in a rapid-paced corporate environment.
    • Self-starter with the ability to perform work at stringent levels of efficiency and under pressure.
    • Possess ability to direct, organize, and interact with other teams.
    • Strong verbal and written communication skills.
    • Excellent organizational abilities.
    • High degree of confidentiality

      How to Apply: Interested candidates are encouraged to submit a resume by visiting https://www.albertsonscompanies.com/careers.html

      Diversity is fundamental at Albertsons Companies. We foster an inclusive working environment where the different strengths and perspectives of each employee is both recognized and valued. We believe that building successful relationships with our customers and our communities is only possible through the diversity of our people. A diverse workforce leads to better teamwork and creative thinking, as well as mutual understanding and respect.

      The Albertsons Companies policy is to provide employment, training, compensation, promotion and other conditions of employment without regard to race, color, religion, sexual orientation, gender identity, national origin, sex, age, disability, veteran status, medical condition, marital status or any other legally protected status.

      We support a drug-free workplace -- all applicants offered a position are required to pass a pre-employment drug test before they are hired.

      AN EQUAL OPPORTUNITY EMPLOYER

Keywords: Safeway Inc-001, Pleasanton , Senior Administrative Assistant, Administration, Clerical , Pleasanton, California

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