PleasantonRecruiter Since 2001
the smart solution for Pleasanton jobs

Construction Administrator

Location: Pleasanton
Posted on: January 14, 2021

Job Description:

The Construction Admin. provides administrative and clerical support to the project team for the day to day activities on the project including: administration of subcontracts and all associated construction compliances, documents, and documentation; electronic processing of subcontractor and vendor invoices and payroll; job site safety; office management; and initiates and executes project start-up and close-out. In addition, the Project Assistant must meet all deadlines and adhere to company's Policy & Procedures standards.



DUTIES AND RESPONSIBILITIES:


?Coordinate job site office set up, office and phone equipment, office supplies and vendor's services.


?Responsible for promoting and coordinating sustainable practices with company's Sustainability department and project team.


?Copy, scan, upload files, prepare binders, set up new vendors, and subcontractors.


?Answer phones, greet visitors, order office and food supplies, maintain office and housekeeping of kitchen, mail area, conference room(s) and lobby.


?Distribute incoming mail/ packages and prepare outgoing packages; US Mail, GSO, Fed Ex, UPS, Plan/Drawings Services and couriers.



?Responsible for the Project Accounting process within specified timelines where Sr. Project Assistant or Project Accountant is not assigned to project:


- Review, prepare, and maintain subcontract files, Purchase Orders, Subcontracts, Change Orders, Preliminary Notices, Lien Waivers, and Certificates of Insurance.


- Work closely with Subcontractors to collect monthly progress billings and compliances


- Onsite, electronic processing of Subcontractor and Vendor invoices.


- Review, scan and upload all required construction compliances and documents into CMIC.


?Process new hire field and transfer employees and coordinate field lay off paperwork.


?Enter and verify field payroll for project field and salary in iTIME each week.


?Promote safety during the performance of all daily project responsibilities.


?Ensure completion for all assigned ClickSafety training courses for employees and provide documentation for injured workers.


?Assist project team with project close out tasks including subcontractors and vendors close out, office de-mobilization and move out and archiving project documents, inclusive of all documentation required. and in accordance with company's Policy & Procedures.


?Other duties and tasks as requested by Project Manager.



TECHNICAL SKILLS AND EXPERIENCE:


?Strong computer skills with the ability to use MS Office with proficiency (Word, Excel, Outlook). Knowledge of Adobe Acrobat and Reader.


?Experience using Construction software (CMIC, JD Edwards, Prolog)


?Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents.



REQUIRED EDUCATION AND WORK EXPERIENCE:


?Minimum 2 year degree or related work experience equivalent.


?Three to five years experienced working in the construction industry.


?Three to five years in Accounts Payable: Vendor and Subcontractor invoice processing


?Previous experience in the public sector: Certified Payroll, Prevailing Wage (Davis Bacon Act) and ARRA.


?Understanding and familiar with Mechanics Lien Laws.


We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Pleasanton , Construction Administrator, Administration, Clerical , Pleasanton, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


Personal Trainer - Work from Home
Description: We are looking for dedicated people who are passionate about helping others live their best life through a journey of nutrition, health, and overall
Company: Home Life Career
Location: Morgan Hill
Posted on: 01/21/2021

Transformation Office/Closing Desk-Digital Upskilling-Sr. Associate
Description: A career in PwC Digital Products will provide you the opportunity to design and develop products to help our clients lead the next phase of their evolution. We are industry specialists who build products (more...)
Company: PwC
Location: Redwood City
Posted on: 01/21/2021

Office Manager
Description: Ref ID: 00390-0011661220Classification: Billing Supervisor/ManagerCompensation: 65000.00 to 85000.00 yearlyOffice Manager / Executive AssistantCrystal Mallory with Robert Half is hiring for an accomplished (more...)
Company: Robert Half
Location: Sacramento
Posted on: 01/21/2021


Registered Nurse Patient Care Admin Limited Term
Description: To provide direct and indirect patient care to clinic patients and their families utilizing the nursing processes of comprehensive
Company: Sutter Health
Location: Mountain View
Posted on: 01/21/2021

Receptionist
Description: What you'll do... Joining H R Block as a seasonal Receptionist means youll relentlessly focus on how to wow clients now, and in the future. Youll need the ability to work a flexible schedule in multiple, (more...)
Company: H&R Block
Location: Ukiah
Posted on: 01/21/2021

Block Advisors Receptionist - Norcal-Sac-Bay Area
Description: What you'll do... This Job Posting covers openings in multiple office locations within the area. JoiningBlock Advisors as a seasonalReceptionist means you'll relentlessly focus on how to wow clients now, (more...)
Company: H&R Block
Location: Elk Grove
Posted on: 01/21/2021

Data Entry
Description: Description:This candidate will join an exciting Health-Tech Start-up in Redwood City. This company is a women's health delivery service. Day to Day: This candidate will be responsible for inventory management (more...)
Company: Aerotek
Location: San Carlos
Posted on: 01/21/2021

Business Office Associate - Part Time
Description: 6068 - Pleasanton - 2750 Stoneridge Drive, Pleasanton, California, 94588CarMax, the way your career should be Provide an iconic customer experienceEnsuring today's customers can buy the vehicles they (more...)
Company: CarMax
Location: Pleasanton
Posted on: 01/21/2021

Administrative Assistant
Description: Ref ID: 00410-0011655151Classification: Administrative AssistantCompensation: 52000.00 to 58000.00 yearlyNatalie.Lue officeteam.com is partnering with a client-focused wealth management firm to hire (more...)
Company: Robert Half
Location: San Francisco
Posted on: 01/21/2021

EMC Storage Admin L3
Description: Proficiency in File and Block Storage Extensive knowledge of storage, server, and blade technology, processes, industry expertise and consultative sales skills to assess and educate customers on value (more...)
Company: S2SSoft
Location: Newark
Posted on: 01/21/2021

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Pleasanton RSS job feeds