Provide high level executive support by conducting research,
preparing statistical reports, handling confidential information
and preparing correspondence, arranging conference calls and
? Offer strong project management skills to deliver tasks and
ensure adherence to deadlines.
? Create and executes project work plans and revises as appropriate
to meet changing needs and requirements.
? Partake in cross-project planning to resolve conflicts in project
priorities, resourcing, schedule and scope.
? Maintain and develop a detailed project schedule which includes
administrative tasks for all tasks involved in the project
utilizing MS Project or advanced Excel skills.
? Responsible for tracking project changes and producing updated
task based schedule.
? Ensure project documents are complete, current, and stored
? Provide a strong link between the CEO?s office and other
departments within the company, and between the company and
external parties, as a representative of CEO in dealings with both
internal and external communications.
? Coordinate with management at all levels of the business,
managing their expectations for project delivery, escalating
project issues, risks, and recommendations to senior management as
? Compose correspondence dealing with issues or subject matter in
ways that requires considerable sensitivity, discretion, judgment,
or negotiation in replying to inquiries, and/or presenting or
? Research vendors for products and services requested by the
? Prepare meeting agendas and provide needed background information
to the CEO.
? Prepare and/or edit meeting minutes, presentations and
? Ensure the CEO is briefed on his daily schedule to ensure he
arrives on time and knows where to be.
? Travel with the CEO to provide assistance at PR events.
? Maximize the CEO?s time ? maintain an accurate calendar in
? Develop memos, policies and procedures, proposals, emails and
other forms of writing under the direction of the CEO.
? Liaison between CEO and staff and must be able to answer
questions on CEO's behalf.
? Act as the liaison between Xtreme Lashes and an outside benefits
Must Have: At least 5-7 years of experience as a Senior Level
Executive Assistant is required.
Legal Background or General Counsel
? Advanced experience w/Microsoft Word, Excel, Access, PowerPoint,
Project and Outlook
? Proficient in Microsoft Project or other project planning
software is highly preferred
? Must have prior project management or management experience with
the ability to make executive decisions
? OUTSTANDING verbal communication skills, written communication
and proofing skills
? Assertive with a high level of diplomacy and discretion
? Ability to successfully manage upward
? Effective problem solving skills and conflict resolution
? Efficient team management skills
? Ability to Travel 10% to 20% of the time
? Passionate about assisting and supporting executives
? Highly trustworthy and has high integrity.
? Comfortable dealing with and handling confidential
? Extremely motivated and be willing to work in a fast-paced,
hard-working team. We are an equal employment opportunity employer
and will consider all qualified candidates without regard to
disability or protected veteran status.