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Part Time Floating Receptionist

Company: Analysts
Location: Pleasanton
Posted on: June 19, 2022

Job Description:

Part Time Floating Receptionist Pleasanton, CA 6 Month Contract Requirements:

  • Competent in MS Office Outlook, MS Word, MS Excel and MS PowerPoint
  • Attention to detail and accuracy
  • Manage multiple interruptions with a friendly demeanor and the ability to continue working efficiently
  • Ability to manage time, work independently and see projects through completion
  • Ability to take on new tasks and technology quickly
  • Good communication skills and professional presence, organizational skills
  • Adapts well to change that accompanies a high-growth environment
  • Requires a H.S. diploma, some college preferredSummary:
    • We are looking for someone who is flexible, reliable, outgoing, professional, and has a positive working attitude.Responsibilities
      • This floating receptionist has the responsibility for break coverage of three buildings.
      • They will have to be able to walk or take the Company shuttle to 3 different locations to give the other receptionists their breaks and lunch breaks.
      • Partner with Marketing, Branding, and IT on digital display content in each lobby and the Cisco Unified Tenant Console and other groups on incoming call progression.
      • Partner with greeting and helping with the Company Education team for the Customer Training Center and the Company Customer Center for VIP customer visits.
      • Work closely with Global Workplace Safety on back-up safety needs for large events.
      • This role would ensure front of house reception is operating smoothly daily ensuring workmates, customers and visitors have a great Company experience.General Reception
        • Responsible for managing and organizing all the front desk activities.
        • The receptionist must be able to establish interpersonal relationships and communicate well as the first person who customers see and talk to.
        • You will assist employees with special requests and act as an employee relations liaison to provide helpful and accurate information to employees and visitors.Visitor management
          • You are the first point of contact for our employees, customers, candidates, and vendors.
          • A friendly, helpful, engaging experience is most important for each person that visits the front desk.
          • Duties will include greeting visitors live and via virtual reception and maintaining visitor sign-in process.
          • This will also include issuing of temporary badges for employees, vendors, contractors; directing visitors appropriately and notifying company personnel of visitor arrival.Field incoming calls
            • Ensure incoming calls are answered promptly and directed to the appropriate destination.
            • Follow established protocol to protect customer and employee privacy when speaking with all callers while maintaining professional, friendly demeanor.Administrative support
              • Multiple administrative tasks include creating tent cards, company's monthly newsletter, and training certificates.

Keywords: Analysts, Pleasanton , Part Time Floating Receptionist, Administration, Clerical , Pleasanton, California

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