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Executive Assistant to the VP, Global Talent Acquisition

Company: Workday, Inc.
Location: Pleasanton
Posted on: May 14, 2022

Job Description:

Do what you love. Love what you do.

At Workday, we help the world's largest organizations adapt to what's next by bringing finance, HR, and planning into a single enterprise cloud. We work hard, and we're serious about what we do. But we like to have fun, too. We put people first, celebrate diversity, drive innovation, and do good in the communities where we live and work.

About the Team

At Workday, we are committed to bringing passion and customer focus to the business of enterprise applications. We work hard, and we are serious about what we do. Workday is a fast-growing company, and the Executive Assistant will need to navigate ambiguity and multiple priorities.

About the Role

Workday is looking for an Executive Assistant to support our VP, Global Talent Acquisition. In this role, you will assume a wide range of responsibilities, all of which will require ingenuity, innovation, and integrity. Using your exceptional communication skills and multitasking abilities, you will effectively communicate key initiatives to team members, providing guidance and direction when appropriate, and you will assist in managing the schedule of this busy executive.

Key Responsibilities

* Manage the daily schedule of our VP, Global Talent Acquisition in Outlook

* Provide advice on behalf of executives on projects and events

* Strong skills in booking Domestic and International travel with ability to advise executives on travel options to create a VIP experience that requires thoughtful planning in critical details

* Process expense reports in Workday and ensure spend is within budget

* Monitor and predict spending and advise appropriately

* Publish meeting agendas, take, and distribute notes, and follow up on action items

* Order catering for internal/external meetings

* Ability to orchestrate events with limited to no direction. Includes advising on budget, logistics & securing resources that delivers a VIP service through thoughtful planning with attention to details which generates a remarkable experience

* Compose professional documentation on behalf of executives

* Form trusting relationships with Executive's customers, team and contacts

About You

Basic Qualifications

* 5+ years of executive support and/or project coordination experience, supporting multiple senior level executives

* BA/BS degree or equivalent practical experience

Other Qualifications

* Professional skill set working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint and Zoom

* Ability to put yourself in the executive's shoes and handle the schedule in a way that promotes the most effective use of time

* Ability to handle highly sensitive information with discretion, sound judgment, confidentiality, and the utmost integrity

* Strong critical thinking skills with the ability to work independently with general direction and guidance

* Strong written and verbal communication skills


As a federal contractor, Workday is requiring all new hires to verify that they are fully-vaccinated against COVID-19 within 72 hours of beginning employment with Workday, consistent with applicable law. Workday is an equal opportunity employer. Candidates who are not vaccinated due to a sincerely held religious belief, medical reasons, or other legally-protected reason should contact to explore what, if any, reasonable accommodations or exemptions Workday is able to offer.

Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.

Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.

Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!

Keywords: Workday, Inc., Pleasanton , Executive Assistant to the VP, Global Talent Acquisition, Executive , Pleasanton, California

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