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Administrative Assistant - (Pleasanton)

Company: Kimley-Horn
Location: Pleasanton
Posted on: May 3, 2021

Job Description:

DescriptionKimley-Horn, one of FORTUNE Magazines 100 Best Companies to Work For, is looking for an experienced Administrative Assistant to join our team in Pleasanton, CA! This role provides proactive, detail-oriented, administrative, project production, and receptionist support to an office of approximately 100 project managers, engineers, and other staff. The anticipated hours of this position are Monday through Friday, 8 am to 5 pm.Responsibilities include, but are not limited to:+ Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents + Assist with producing plans, project manuals and reports (copying, printing, binding, filing and/or scanning documents) + Assist with compiling contracts and subcontracts + Coordinate staff meetings, regional meetings and training sessions including setting up meeting space and presentation equipment + Compile meeting agendas, minutes and other documents + Proactively manage Outlook calendars (meetings/call scheduling), as well as travel and expense reports + Effectively partner with other Administrative staff and senior leaders + Order supplies including maintenance/upkeep of production, kitchen, and supply rooms + Assist with event planning and coordination + Filing and archiving + Mail/FedEx distribution (outgoing and incoming) + Run occasional errands + Answer multi-line phone system in a fast-paced office, route calls accurately within the office and around the region or firm as neededPosition Requirements:+ High school diploma or equivalent + At least 3 years of experience in a corporate/professional environment in an Administrative role + Outstanding organizational and communication skills + Strong writing, editing, proofreading, and word processing skills + Strong proficiency in MS Office Suite; highly proficient in Excel, Word, and Outlook + Professional, organized, client-oriented, and deadline driven + Able to anticipate needs and manage multiple competing tasks and priorities + Positive team player with commitment to quality + Self-starter who can work independently and thrive in an environment where leaders often travel off site serving clients + Able to learn new tasks and/or software programs quickly + Able to maintain confidentiality + Valid drivers license + Contract management and billing experience preferred + Graphics and PowerPoint skills preferred Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Kimley-Horn, Pleasanton , Administrative Assistant - (Pleasanton), Other , Pleasanton, California

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