Project Coordinator

Company: Bkf Engineers
Location: Pleasanton
Posted on: March 16, 2023

Job Description:

BKF Engineersis seeking an enthusiastic and organized Project Coordinatorto join our growing team. We are looking for a key team member to assist our transportation managers with pursuing and delivering projects. In this role, you will be an integral member of our project administration and transportation teams, providing support and collaboration on many phases of projects with a specific emphasis on project proposals.About us:BKF is a civil engineering and land surveying firm that leverages 100+ years of experience to design and deliver the most iconic and inspired infrastructure projects across the West Coast. With 16 offices and over 500 employees, BKF has a unique team culture that fosters collaboration, innovation, mentorship, and camaraderie.Key Responsibilities:

• Assist managers in responses to multiple concurrent pursuits by coordinating and producing high-quality marketing documents, qualifications packages, proposals, and interview materials, including layout, formatting, proofreading, graphics, editing, and production:
• Review Requests for Proposals (RFPs) and Requests for Qualifications (RFQs) and prepare outlines of the requirements;
• Facilitate pursuit kick-off and strategy meetings and oversee pursuit schedules
• Gather and prepare draft materials for editing
• Review and edit content for grammar, clarity, key messaging, and compliance with RFP/RFQ requirements
• Gather information and complete required forms and reports
• Coordinate with internal technical staff and external sub-consultants to ensure the timely production and compilation of pursuit materials
• Communicate and coordinate with the Marketing and Graphics teams regarding branding, graphics, and simulations
• Maintain marketing files in Deltek, Hubspot, InDesign, and OpenAssetAdditional Job Duties:
  • Assist managers in the preparation of draft letters and emails for project-related correspondence
  • Assist managers in tracking project billing and creating monthly progress reports
  • Work with managers and technical staff to update, track, and monitor outstanding issues for active projects until each issue is resolved
  • Record meeting notes; prepare and distribute meeting minutes and attendee listsKnowledge and experience required:
    • 4 to 7 years of experience in responding to public agency RFPs/RFQs and proposal production
    • Bachelor's degree in Marketing, Business, Communications, English, or a similar field of study.
    • Ability to manage and prioritize multiple projects and deadlines
    • Strong time management and prioritization skills
    • Ability to work in a fast-paced, deadline-driven environment
    • Ability to exercise independent judgment in adapting broad guidelines to achieve specific results
    • Proficient with MS Office software suite (Word, Excel, PowerPoint, and Outlook)
    • Adobe Creative Suite (InDesign, Photoshop, and Illustrator), HubSpot, and Deltek Vision experience are a plusLocation & Salary:We provide a comprehensive benefits and compensation package at BKF that promotes wellness and work-life balance. This includes medical, dental, and vision 100% paid premiums for employees. The typical salary range for this position is $85,000 - $104,000 annualized depending upon skills, experience, education, and geographical location. This is an hourly position paid bi-weekly.BKF utilizes a hybrid work model to support work-life balance. This position will be based out of the Pleasanton office.Benefits:
      • Competitive salaries, end-of-year bonuses, profit sharing, and 401k
      • Annualized salary range:$85,000 - $104,000
      • BKF pays 100% of the premiums for medical, dental, and vision coverage and 50% for your dependents
      • Flexible Spending Account (FSA) for health care and dependent care expenses
      • Aflac supplemental insurance option, Life insurance, Long-term disability
      • 14 days of paid vacation time, 6 paid sick days, and 8 paid Holidays
      • 3 days paid bereavement, 5 days paid jury duty, 5 days paid natural disaster
      • Flexible schedules
      • Mental health services, wellness program, fitness reimbursement, gym discounts, Farm Fresh to You discounts
      • Free office coffee, tea, fruit, bagels, and oatmeal
      • Education reimbursement, Paid annual dues for professional and societal organizations
      • Company-sponsored sports teams and clubs
      • Annual Company Picnic for employees and their families, casino themed luncheon end of year celebration
      • Employees alsohave access to BKF's corporate condo in Lake Tahoe!What makes BKF a great choice?
        • Thechance to work on iconic West Coast projects
        • Inclusive and engaging company culture
        • Competitivesalary
        • Professionaldevelopment, training, and mentorship
        • Company-funded retirement plan
        • Comprehensive benefits package
        • Employee wellness program
        • Commitment to diversity, equity, and inclusion
        • Flexible work policy and hybrid work schedule
        • Outstanding teams of supportive and hard-working professionals#LI-Hybrid

Keywords: Bkf Engineers, Pleasanton , Project Coordinator, Other , Pleasanton, California